How to folder new email from a pop3 account into an alternate inbox

EQ Admin

EQ Forum Admin
Staff member

Are you checking both a Microsoft Exchange and pop3 account from your Microsoft Outlook? Without a quick rule to folder the incoming email into at least 2 different inboxes your email can quickly become a confusing clutter of messages. Your first thought might to to right click an email and create a rule but that screen does not have the options to create a good rule to solve this problem. To filter your incoming email into separate inbox folders please follow these steps :

  • Go to the Tools menu and select Rules and Alerts
Tools Rules Alerts.JPG
  • Click the new rule button, select start with a blank rule, and then click the next button
New Rule Start from a blank rule.JPG
  • Check the box for through the specified account and then click the specified link in the bottom box
  • Select your pop3 account name and click next two times
Specified pop3 account.JPG
  • Check the box for move it to the specified folder and then click the specified link in the bottom box
specified folder.JPG
  • Select or create a new folder to select and then click OK
  • Click next, click next, and then click finish.
Please note that this rule will only run from your Microsoft Outlook. It is a client side rule on your computer and not a server side rule that applies to your account. It will not be applied to any other computers that you are using Microsoft Outlook from to access your email.


Valued Member
Is there a way to have it go to several folders from the same email account. I have a folder for each state of the USA for clients and it is timely to put them in each of their folders. When a client fills out the form it indicates their state can Outlook recognize a word such as a state word and can I direct it to go there. :hammer:

EQ Admin

EQ Forum Admin
Staff member
Yes, when at the step for selecting the account for the rule also select the rule for when the sender contains the specified words :

Specific Sender Outook Rules.JPG