How to folder new email from a pop3 account into an alternate inbox

[popowich]

Hello,

Are you checking both a Microsoft Exchange and pop3 account from your Microsoft Outlook? Without a quick rule to folder the incoming email into at least 2 different inboxes your email can quickly become a confusing clutter of messages. Your first thought might to to right click an email and create a rule but that screen does not have the options to create a good rule to solve this problem. To filter your incoming email into separate inbox folders please follow these steps :

• Go to the Tools menu and select Rules and Alerts

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• Click the new rule button, select start with a blank rule, and then click the next button

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• Check the box for through the specified account and then click the specified link in the bottom box
• Select your pop3 account name and click next two times

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• Check the box for move it to the specified folder and then click the specified link in the bottom box

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• Select or create a new folder to select and then click OK
• Click next, click next, and then click finish.

Please note that this rule will only run from your Microsoft Outlook. It is a client side rule on your computer and not a server side rule that applies to your account. It will not be applied to any other computers that you are using Microsoft Outlook from to access your email.

 

[Raven]

Is there a way to have it go to several folders from the same email account. I have a folder for each state of the USA for clients and it is timely to put them in each of their folders. When a client fills out the form it indicates their state can Outlook recognize a word such as a state word and can I direct it to go there.

 

[popowich]

Yes, when at the step for selecting the account for the rule also select the rule for when the sender contains the specified words :