Outlook / IMAP Help Needed

Discussion in 'Microsoft Outlook' started by stevep2, Dec 1, 2014.

  1. stevep2

    stevep2 New Email

    Joined:
    Dec 1, 2014
    Messages:
    1
    Likes Received:
    0
    Hi,

    I am using Outlook 2013 and connecting to my mail server using IMAP. Having always used POP3 in the past I'm getting a bit confused about the best way to manage messages so that I can keep copies locally on my PC without using an ever increasing amount of server space. I would be really grateful if anybody could confirm or correct my understanding below:

    1. If I create sub folders in Outlook below the inbox then these folders will be replicated on the server. Any mail I move to these folders in Outlook will remain on the server.

    2. If I want to keep mail locally but remove it from the server then I should create a personal file in Outlook. The personal file & any subfolders I create in Outlook are not replicated on the server. I can move mail from the Inbox or any of its subfolders in Outlook to a subfolder in the personal file and it will automatically be removed from the server. This is the best way for me to housekeep my email as I am the only person accessing them and only want to keep copies on my local machine.

    3. When I delete mail in Outlook it is automatically deleted from the server as long as I have the account set to purge items when switching folders when online.

    All feedback much appreciated!

    Thanks

    Steve
     


  2. kevinthepete

    kevinthepete Greylisted

    Joined:
    Dec 4, 2014
    Messages:
    3
    Likes Received:
    0
    Answers to your queries are as follows:

    1. If I create sub folders in Outlook below the inbox then these folders will be replicated on the server. Any mail I move to these folders in Outlook will remain on the server.

    Yes, indeed the emails moved in IMAP folders below Inbox will be residing on server as well.

    2. If I want to keep mail locally but remove it from the server then I should create a personal file in Outlook. The personal file & any subfolders I create in Outlook are not replicated on the server. I can move mail from the Inbox or any of its subfolders in Outlook to a subfolder in the personal file and it will automatically be removed from the server. This is the best way for me to housekeep my email as I am the only person accessing them and only want to keep copies on my local machine.

    Yes again. If you move the emails from Inbox to an offline pst file, they will be removed from server and stored locally. One disadvantage being the data risk as if the file gets corrupt, you might lose all your emails as they will no longer be on server. One remedy is to take backup of personal storage file after regular intervals.

    3. When I delete mail in Outlook it is automatically deleted from the server as long as I have the account set to purge items when switching folders when online.

    Yes, the mails are deleted from server as well whenever you have deleted them from outlook and it synchronizes emails with server.

    Hope this helps.
     

Want to reply or ask your own question?

It only takes a minute to sign up (and it's free!). Click the orange sign up button to choose a username and then you can ask your own questions on the forum.
Loading...