How to structure the folder tree for local emails

Discussion in 'Email Program Setup and Configuration' started by GUIman, Feb 17, 2016.

  1. GUIman

    GUIman New Email

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    Hi everyone,

    my question is about structuring the folder tree for locally stored emails (to be clear, I am only talking about the front-end folders, visible to the user, not the back-end technology like MH etc). This question assumes that you have multiple accounts.

    Your incoming emails can be sorted into folders in different ways, depending on the tree structure you want to have. The most two commons methods are:

    *** Method 1:

    Inbox
    --> Account 1
    --> Account 2
    --> Account 3
    --> Account 4

    Sent
    --> Account 1
    --> Account 2
    --> Account 3
    --> Account 4

    Draft
    --> Account 1
    --> Account 2
    --> Account 3
    --> Account 4


    *** Method 2

    Account 1
    --> Inbox
    --> Sent
    --> Draft

    Account 2
    --> Inbox
    --> Sent
    --> Draft

    Account 3
    --> Inbox
    --> Sent
    --> Draft

    Many modern email clients let you set up whichever tree structure you like.

    My questions are:
    (1) what are the respective pros and cons of the two methods?
    (2) In which cases may you prefer one over the other?

    (Please, do not reply with something like "use whichever is more convenient for you". I already know that, thanks. I am really looking for insights).

    Thanks,

    GUIman
     


  2. popowich

    popowich EQ Forum Admin Staff Member

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    Hi @GUIman ,

    I prefer Method 2 because for me it provides better separation of account data. It's easier to understand which email account I'm working with.

    I think there a Method 3 that's more common than Method 1, where all accounts/aliases share the same folders. In that case I still prefer Method 2 for the same reason.
     

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