Hello all and thanks in advance,
I am trying to setup a method for storing emails for a small business. I work on multiple projects at one time with other employees. I would like to store incoming emails for each project in its own file located in the project folder with other project information. The file needs to be accessible by all employees at any time. A brief scenario might make it easier to understand what I am trying to accomplish.
I (or any other team member) receive an email. After I read it and deem it important to retain, I move it to the "email storage file" for that project which is located in the project folder on another server. I would then like anyone on the team to be able open, read, reply etc. this email as if it where in their INBOX. Is this possible? I currently create a .pst email file for each project and store it in the project folder. This works great if only one employee is working on a project. Once multiple people start working on the project, we end up storing a bunch of duplicate emails due to forwarding emails to each other. Also a forwarded email is harder to find because it can't really be sorted. The only solution I can come up with is to setup a .pst file for each employee working on the project. It would be nice to have one file that all employee could access and dump emails into. When the project is over I could close the file and know all of the email correspondence is stored in the project file and later if I need to look through emails for a project, all I have to do open that one file and be able to sort through it easily. Sorry for being long winded.
J
I am trying to setup a method for storing emails for a small business. I work on multiple projects at one time with other employees. I would like to store incoming emails for each project in its own file located in the project folder with other project information. The file needs to be accessible by all employees at any time. A brief scenario might make it easier to understand what I am trying to accomplish.
I (or any other team member) receive an email. After I read it and deem it important to retain, I move it to the "email storage file" for that project which is located in the project folder on another server. I would then like anyone on the team to be able open, read, reply etc. this email as if it where in their INBOX. Is this possible? I currently create a .pst email file for each project and store it in the project folder. This works great if only one employee is working on a project. Once multiple people start working on the project, we end up storing a bunch of duplicate emails due to forwarding emails to each other. Also a forwarded email is harder to find because it can't really be sorted. The only solution I can come up with is to setup a .pst file for each employee working on the project. It would be nice to have one file that all employee could access and dump emails into. When the project is over I could close the file and know all of the email correspondence is stored in the project file and later if I need to look through emails for a project, all I have to do open that one file and be able to sort through it easily. Sorry for being long winded.
J