foggy
Valued Member
How to send an email:
1. Depending on your email client, you will need to click the button saying something like "Compose," “New,” etc.
2. A compose screen will appear either in the same tab or in a new one (or even a new window).
3. If you have previously set up your email service to send from different addresses, the top line in the compose window will be the “From” line. Here you will choose which of your email addresses you wish to use as your sending/”from” address.
4. The next line will be the “To” line where you will fill in the email address of the recipient. You may do this each and every time you compose an email, or you can put email addresses of frequent contacts in your address book. You may enter more than one address in the “To” field. After entering one address, use a comma and proceed to enter the next address.
When you want to send an email to someone whose address is in the address book, you can usually enter that address in the “To” field easily by either
a) starting to type the recipient's name or address in the “To” field, in which case you will see a drop-down list of address options that match what you have typed thus far; you simply select one,
or b) email and webmail clients will have an address book or ‘contacts’ icon next to the “To” field that you can click to open the list of recipients’ addresses that you have saved. Select one or more as desired.
5. The next field is the CC or (Carbon Copy) field, which may be hidden, but can be revealed by clicking the available “cc” link. If you wish secondary recipients to get this email you can enter their addresses in this field.
Note: if you have multiple recipients for your email, all recipients will be able to see all the addresses of the other recipients. This is true whether all addresses are put in the “To” field or some are put in the “CC” field.
6. The next field is the BCC (Blind Carbon Copy) field. Addresses entered in this field will NOT be viewable either by the primary recipient of the email (whose address is in the “To” field), nor by other recipients whose addresses are in the BCC field. Many people put their own address in this field if/when they wish to send a copy of their email to another one of their own email accounts for back-up purposes.
7. The next area is the compose area where you will type your message. The ‘formatting bar’ directly above it (in most cases) provides options for changing the style, size, and color of font, using bold, italics or underlined font, inserting a picture, creating a numbered or bullet list, etc.
8. If you have an attachment (like a photo or other file) that you want to send along with the email — instead of putting it directly IN the email body — a link at the top or bottom of the compose area will accomplish this. You will be asked to browse to the location of the file/photo (e.g. somewhere on your computer). Once selected, this file will be added/uploaded to the email.
9. Most email clients (and webmail) will display any misspelled words in red, so you can check your spelling before sending the email. Right-clicking on the underlined word will produce a menu of spelling options that you may choose from.
10. Most email and webmail clients also auto-save your drafts at regular intervals to prevent you from losing any of your message in the event of a computer problem or connection issues.
If you find your draft is NOT saved by the service/program, you must (and should !) save it manually by clicking the “Save Draft” (or similarly worded) button. You can also save a draft in most cases by holding down the Ctrl button on your keyboard while pressing “S” (Ctrl + S) — a very simple options, since your hands are already on the keyboard anyway !
11. If you don’t wish to finish & send your email right away, you can simply save your email and come back at some future time to finish it. When logging in to your webmail (or opening your email client), just click on your draft folder, then on the draft in question (or double-click if necessary for most offline clients) and resume your message.
12. When you’re finished typing your email, double-check your information: sending address, recipient’s address, attachments, and the message itself. Then click “Send.”
Webmail clients will send messages right away, so be sure you’re done before ‘sending’ ! Offline clients, however, like Outlook and Thunderbird might only put the finished draft in the Outbox, requiring you to click “Send/Receive” to have the message actually sent.
After sending, you should be shown a message saying that the sending was successful. You should also find a copy of this email in your “Sent” folder (which you can move to any folder you wish).
1. Depending on your email client, you will need to click the button saying something like "Compose," “New,” etc.
2. A compose screen will appear either in the same tab or in a new one (or even a new window).
3. If you have previously set up your email service to send from different addresses, the top line in the compose window will be the “From” line. Here you will choose which of your email addresses you wish to use as your sending/”from” address.
4. The next line will be the “To” line where you will fill in the email address of the recipient. You may do this each and every time you compose an email, or you can put email addresses of frequent contacts in your address book. You may enter more than one address in the “To” field. After entering one address, use a comma and proceed to enter the next address.
When you want to send an email to someone whose address is in the address book, you can usually enter that address in the “To” field easily by either
a) starting to type the recipient's name or address in the “To” field, in which case you will see a drop-down list of address options that match what you have typed thus far; you simply select one,
or b) email and webmail clients will have an address book or ‘contacts’ icon next to the “To” field that you can click to open the list of recipients’ addresses that you have saved. Select one or more as desired.
5. The next field is the CC or (Carbon Copy) field, which may be hidden, but can be revealed by clicking the available “cc” link. If you wish secondary recipients to get this email you can enter their addresses in this field.
Note: if you have multiple recipients for your email, all recipients will be able to see all the addresses of the other recipients. This is true whether all addresses are put in the “To” field or some are put in the “CC” field.
6. The next field is the BCC (Blind Carbon Copy) field. Addresses entered in this field will NOT be viewable either by the primary recipient of the email (whose address is in the “To” field), nor by other recipients whose addresses are in the BCC field. Many people put their own address in this field if/when they wish to send a copy of their email to another one of their own email accounts for back-up purposes.
7. The next area is the compose area where you will type your message. The ‘formatting bar’ directly above it (in most cases) provides options for changing the style, size, and color of font, using bold, italics or underlined font, inserting a picture, creating a numbered or bullet list, etc.
8. If you have an attachment (like a photo or other file) that you want to send along with the email — instead of putting it directly IN the email body — a link at the top or bottom of the compose area will accomplish this. You will be asked to browse to the location of the file/photo (e.g. somewhere on your computer). Once selected, this file will be added/uploaded to the email.
9. Most email clients (and webmail) will display any misspelled words in red, so you can check your spelling before sending the email. Right-clicking on the underlined word will produce a menu of spelling options that you may choose from.
10. Most email and webmail clients also auto-save your drafts at regular intervals to prevent you from losing any of your message in the event of a computer problem or connection issues.
If you find your draft is NOT saved by the service/program, you must (and should !) save it manually by clicking the “Save Draft” (or similarly worded) button. You can also save a draft in most cases by holding down the Ctrl button on your keyboard while pressing “S” (Ctrl + S) — a very simple options, since your hands are already on the keyboard anyway !
11. If you don’t wish to finish & send your email right away, you can simply save your email and come back at some future time to finish it. When logging in to your webmail (or opening your email client), just click on your draft folder, then on the draft in question (or double-click if necessary for most offline clients) and resume your message.
12. When you’re finished typing your email, double-check your information: sending address, recipient’s address, attachments, and the message itself. Then click “Send.”
Webmail clients will send messages right away, so be sure you’re done before ‘sending’ ! Offline clients, however, like Outlook and Thunderbird might only put the finished draft in the Outbox, requiring you to click “Send/Receive” to have the message actually sent.
After sending, you should be shown a message saying that the sending was successful. You should also find a copy of this email in your “Sent” folder (which you can move to any folder you wish).