Hi,
I am using Outlook 2013 and connecting to my mail server using IMAP. Having always used POP3 in the past I'm getting a bit confused about the best way to manage messages so that I can keep copies locally on my PC without using an ever increasing amount of server space. I would be really grateful if anybody could confirm or correct my understanding below:
1. If I create sub folders in Outlook below the inbox then these folders will be replicated on the server. Any mail I move to these folders in Outlook will remain on the server.
2. If I want to keep mail locally but remove it from the server then I should create a personal file in Outlook. The personal file & any subfolders I create in Outlook are not replicated on the server. I can move mail from the Inbox or any of its subfolders in Outlook to a subfolder in the personal file and it will automatically be removed from the server. This is the best way for me to housekeep my email as I am the only person accessing them and only want to keep copies on my local machine.
3. When I delete mail in Outlook it is automatically deleted from the server as long as I have the account set to purge items when switching folders when online.
All feedback much appreciated!
Thanks
Steve
I am using Outlook 2013 and connecting to my mail server using IMAP. Having always used POP3 in the past I'm getting a bit confused about the best way to manage messages so that I can keep copies locally on my PC without using an ever increasing amount of server space. I would be really grateful if anybody could confirm or correct my understanding below:
1. If I create sub folders in Outlook below the inbox then these folders will be replicated on the server. Any mail I move to these folders in Outlook will remain on the server.
2. If I want to keep mail locally but remove it from the server then I should create a personal file in Outlook. The personal file & any subfolders I create in Outlook are not replicated on the server. I can move mail from the Inbox or any of its subfolders in Outlook to a subfolder in the personal file and it will automatically be removed from the server. This is the best way for me to housekeep my email as I am the only person accessing them and only want to keep copies on my local machine.
3. When I delete mail in Outlook it is automatically deleted from the server as long as I have the account set to purge items when switching folders when online.
All feedback much appreciated!
Thanks
Steve